The Definitive Office Moving Checklist & Timeline
Moving an office requires precise coordination across multiple departments. Our comprehensive timeline breaks down the entire process—from budget approval and vendor selection to IT setup and move-in day logistics. Use this guide to ensure zero downtime and a smooth transition to your new space.
Download Printable Checklist (PDF)
Phase-by-Phase Office Move Timeline
The Planning Phase
6 Months Out
Administration & Budget
- Finalize new office lease and sign documents.
- Appoint a dedicated Move Manager and Relocation Committee.
- Establish a realistic budget for all move-related expenses.
- Review old lease terms (e.g., end-of-lease cleanup, notice period).
Space Planning & Design
- Initiate preliminary space planning and secure architectural drawings.
- Identify needs for new furniture, cubicles, or systems.
Vendor & Logistics Selection
3 Months Out
Vendor Management
- Hire the commercial moving company.
- **Book Vector Installation Services for furniture disassembly/assembly.**
- Secure IT contractors and low-voltage cabling vendors.
- Obtain Certificates of Insurance (COI) from all vendors.
Logistics & Inventory
- Audit existing furniture and equipment to determine what to discard/liquidate.
- Create a master inventory list linked to the new floor plan.
- Order essential new furniture and systems with long lead times.
Pre-Move Execution
1 Month Out
IT & Communications
- Notify internet/phone providers of the disconnection and activation dates.
- Begin backing up critical server data and test data restoration.
- Confirm placement of all computers, monitors, and network drops in the new space.
Staff Preparation
- Conduct staff training on packing procedures and labeling.
- Distribute move crates, labels, and color-coded floor plans.
- Send official change-of-address notifications to clients and vendors.
Final Walkthroughs & Execution
1 Week / Move Day
Final Week Tasks
- Final walkthrough of both the old and new buildings.
- Verify building access, keycards, and elevator reservations.
- Disassemble personal desktop PCs and label all components clearly.
- Set aside "Move Day Survival Kits" (essentials, snacks, first aid).
Move Day Execution
- Post floor/wall protection and signage at both locations.
- Move Manager oversees the loading/unloading process.
- Installation team (Vector) begins furniture assembly at the new location.
- IT team handles server rack setup and network verification.
Focus on Business, We Handle the Installation.
A successful office move hinges on expert furniture installation and systems setup. Choose Vector Installation Services for reliable, professional service in Southern California.
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